The Tools Health & Life Coaching Professionals Actually Use On the Job (2025 Update)
Becoming a certified life or health coach is only part of the journey—the tools you use daily determine how effective, organized, and scalable your coaching practice becomes. Most coaches quickly realize that session skills alone aren’t enough. You need to manage client files, schedule sessions, run automation, track outcomes, and even process payments—all digitally.
The best coaches today rely on powerful tools like Practice Better, Kajabi, and Notion to streamline their work. These platforms help automate client onboarding, track habit progress, and deliver structured coaching programs. Whether you’re working independently or as part of a wellness team, knowing the most-used tools can reduce friction and boost your client retention.
Based on research from real coaching job listings and interviews with certified coaches from ANHCO’s Health & Life Coach Job Board, here’s a breakdown of the tools used across private, corporate, and online coaching environments. If you’re currently completing your Advanced Dual Health and Life Coach Certification, learning these platforms is a smart next step.
Coaching Software & Tools Used by Certified Coaches (2025 Update)
| Coaching Role | Practice Management | Program Hosting | Client Communication | Extra Tools |
|---|---|---|---|---|
| Health Coach (1-on-1) | Practice Better | Thinkific | Zoom, Voxer | Meal Garden, Cronometer |
| Life Coach (Career/Confidence) | CoachAccountable | Kajabi | Google Meet, Email Templates | Notion, Calendly |
| Group Program Coach | Nudge Coach | Podia | Slack Channels | Acuity, Stripe |
| Functional Health Coach | Practice Better | Kajabi | HIPAA Email, Zoom | Lab Portal Access |
| Corporate Wellness Coach | Limeade, Virgin Pulse | In-house LMS | Teams, Email Series | HR Integration Dashboards |
Knowing how to use these platforms separates certified coaches who get hired from those who just have the title. Many of the top coaching platforms listed above—including Practice Better and Kajabi—are referenced frequently in real career listings and coaching client portals.
If you're considering building your own business, tools like Stripe, Zoom, and Notion help you automate scheduling, coaching notes, and recurring sessions. These aren’t extras—they’re expected in most private practice setups. And if you're targeting high-ticket coaching clients, presentation and UX matter.
That’s why ANHCO’s Dual Health & Life Coach Certification includes business setup training, platform walkthroughs, and tool demos. Most employers—and even clients—expect you to be fluent in these tools before your first paid session. The right software doesn’t just make you look professional—it makes your coaching deliver measurable results.
